Easy ways to Migrate Emails from IMAP Server to Google Mail.

Migrate Emails from IMAP

Summary: If you want to migrate the emails from the current IMAP account to GMail you can use any of the suggested methods in the blog. The first one is the manual way where there is no need to use any other party tool and you can migrate the using the gmail only.  But if you face any error or the loss of data then it is better to use the method that is suggested by the experts i.e. Sysinfo IMAP backup tool. 


Gmail is a widely used free email service provided by Google. It is a versatile platform that carries both standard and distinctive features. It has all the functionalities like sending and receiving messages, spam blocking, creating the address book, etc. Gmail very easily be integrated with separate email clients through Internet Message Access Protocol (IMAP). The IMAP is an Internet Message Access Protocol that facilitates communication between email clients and Gmail service. It enables the synchronization of email status across devices. This enables the synchronization of email status across devices and ensures consistency in read/unread, flagged, or deleted statuses. The IMAP lets the user access multiple mailboxes on a single server by streamlining the organization of emails. 

IMAP enhances the user experience by providing server-side searches for content within emails. This helps users to synchronize the email experience email expensive across various platforms. 

Main Reasons for migrating IMAP to Gmail

However, the reasons for every user to migrate email from the IMAP server to Google Mail can be different. some of the common reasons are given below.

  • Gmail provides advanced features for organizing and searching.
  • The integration with the other Google services becomes easy. 
  • It is easy to access the Gmail mailbox using the app.
  • Enhanced security is provided by Gmail with a special Spam Filter. 

Now Let’s look at the steps to that can migrate IMAP emails to the Gmail account. 

Manual Method to Migrate Email from IMAP to Gmail

In the manual method, we try to complete the migration without third-party tools. Here, we will use the Gmail settings that will migrate the Email from IMAP to the Gmail account. The steps to follow are given below:

  • Firstly, log in to your Gmail account with your credentials.
  • Click on the settings icon that is present on the top right of the corner. 
  • Then click on the See All Settings Option.
  • From the tabs available, click on Accounts and Import Option.
  • Find the option Check Mail from Other Accounts Tab, and then click on Import Mail and Contacts.
  • Now, you must enter the email address from the account you want to import the data. 
  • Now, either choose the links account option or you can choose import email from any other account, then click on Next to proceed further.
  • Enter the credentials and then Hit the Sign in button. 
  • Now allow the permission asked and then click on Save and then press the close button.

Generally,  when users try adding the desired email account the IMAP account faces issues. This is because the data exceeds the reasonable limit. Also, the time taken to completely add the account is a lot if the data in the other account is large. To encounter all these issues the best way is to try to import the IMAP email data with the professional tool.

Professional Method to Migrate Email from IMAP to Gmail

The Sysinfo IMAP backup tool is a utility that can help users migrate their data from IMAP to thet Gmail. Using this tool there will be no loss of data. The tool is well-equipped with all the features to make the migration easy and efficient. You can also try the free version of the tool first so that you get to know about the interface and then later buy the tool. You would only be able to migrate 50 emails per folder using the trial version. The notable features of the tool are :

  • This not only migrates the IMAP email to Gmail but also to Office 365, Yahoo, Hotmail, Thunderbird, etc
  • It maintains the folder hierarchy and preserves the data integrity.
  • The tool provides the option to convert the file into other formats such as PST, PDF, CSV, etc
  • You can remove the duplicate files using the Remove duplicate emails from the emails.

Method to Migrate Emails from IMAP Server to Goole Mail

The tool is designed in a way that is very easy to use for the user. Just follow the steps that are given below to complete the migration:

  1. First of all download and run the SysInfo IMAP backup tool.
  2. Provide the IMAP account details with the password, Username, IMAP host, and Port Number. 
  3. From the list of IMAP folders and files select the ones you want to migrate.
  4. From the drop-down list choose Gmail and enter the credentials of your Gmail account. 
  5. Select the additional features if you want.
  6. Finally, click on the Convert button to start the migration.

You can also  Migrate Emails from IMAP Server to Google Workspace


In this blog, we have discussed the ways by which you can migrate emails from the IMAP server to Gmail. You can try any of the methods but if you have a large data then it is better to use the professional method. And use the features that are provided with the tool to make the migration process easier.

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