A User-Centric Method for Migrating from Apple Mailbox to Outlook


Summary/Introduction: This tutorial offers an extensive guide on exporting Apple Mail MBOX emails to MS Outlook PST files. It outlines the process of exporting Apple Mail mailboxes to MBOX and subsequently converting the MBOX files to PST. Additionally, the tutorial provides steps for importing the resulting PST files into MS Outlook 2016. Let’s delve into the details of this comprehensive guide.

Apple Mail (MBOX) vs MS Outlook (PST)

With the progression of technology, communication has seamlessly transitioned into the digital domain. Users worldwide leverage various applications for communication at both individual and enterprise levels. These applications include web-based email apps, desktop email apps, and mobile-based applications, with some being freely available and others offering enhanced features through paid subscriptions.

Among the widely used email clients are Mozilla Thunderbird, Windows Live Mail, Windows Mail, Spicebird, Entourage, Google Mail, Turnpike, Apple Mail or Mac Mail, IncrediMail, The Bat!, Horde Mail, Sylpheed, Eudora, and more. Some applications are designed exclusively for web access, while others are available in desktop versions. A few provide a hybrid approach, offering both web-based and desktop-based access to mailbox data.

Integrated email applications are included in operating systems such as Windows and Mac. Mac OS X features Mac Mail or Apple Mail as its built-in email client, while Windows is equipped with Windows Mail or Windows Live Mail. Notably, among the paid applications, MS Outlook emerges as the preferred email client, renowned for its exceptional communication and calendaring features.

Why users Switch Email Clients?

Users can encounter the need to switch between email clients or operating systems due to various personal and professional considerations. A common scenario arises when users aim to access MBOX emails in MS Outlook on a Windows operating system, necessitating the export of Apple Mail to the Outlook 2016 PST file format.

While it is feasible to perform this process manually by configuring an IMAP account, this method can be time-consuming. It entails setting up multiple user accounts and transferring numerous emails, introducing the risk of data loss. Additionally, manual conversion procedures can compromise the integrity and structure of mailbox items.

Alternatively, users can opt for third-party professional email converter tools like GainTools MBOX to PST Converter. This tool facilitates the conversion of emails from Apple Mail to MS Outlook. By utilizing this professional MBOX to PST conversion software, users can export Apple Mail to the PST format supported by Outlook 2016 through two major steps:

Export Mailbox for Apple Mail:

  • Open up Apple Mail.
  • Choose the primary mail folder. (To select several objects, press and hold the Shift and Down Arrow keys.)
  • Select “Export Mailbox…” with a right-click.
  • After deciding where you want the file saved, click “Choose.”

Currently, MBOX is receiving the exported Apple Mail mailboxes. The next step is to use the GainTools MBOX to PST Converter Technician program to convert the Apple Mail MBOX file format to one that is compatible with Microsoft Outlook.

Step#2: MBOX File to MS Outlook (PST) Conversion

Install the GainTools MBOX to PST Converter on your Windows computer after downloading it.

Benefits of Using an Automated Converter Tool:

The GainTools MBOX to PST Converter offers several advantages during the conversion process:

  • Simultaneous conversion of multiple MBOX emails to PST.
  • Preview option to review converted items before finalizing the conversion.
  • Maintenance of the original structure of Apple Mail MBOX mailboxes with intact attributes.
  • Compatibility with all versions of MS Outlook, including Outlook 2016, 2013, 2010, 2007, and 2003.
  • There is no compromise on mailbox data integrity throughout the conversion process.
  • Flexibility to create a new PST or save converted data to an existing Outlook profile or file.
  • Compatibility with MBOX files from various email clients such as Thunderbird, Spicebird, PocoMail, and others.
  • Once the conversion is complete, the next step is to import the resultant PST files into MS Outlook 2016.

Follow the steps outlined below:

  • Launch MS Outlook 2016, click on “File” in the menu bar, select “Open,” and then click on “Import.”
  • In the displayed Import and Export Wizard, click on “Import from another program or file,” and then click on “Next.”
  • In the Import a File dialog box, click on “Outlook Data File (.pst)” and click on “Next.”
  • Locate the PST file for import by clicking on the “Browse” button.
  • In the Options section, select the appropriate option to avoid or allow the conversion of duplicated items and click on “Next.”
  • In the Import Outlook Data File dialog box, select the mailbox folders to import and click on “Finish.”

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