How to Convert & Print Outlook PST files as PDF Documents?


Introduction: In the modern day, email clients serve as central repositories for a variety of data. Hundreds of emails about business, personal emails, and other information are received by us each month. These emails might include carefully chosen newsletters, notices about services, reminders for payments, purchase receipts, credentials for signing up, bank statements, investment portfolios, support requests, marketing emails, renewal contracts, and much more. Users can occasionally need to save email data in the most straightforward and controllable way. Only one file format—PDF—comes to mind when we discuss manageable platforms. Portable document formats can be handled with no additional work and printed in hard copy with ease.

You don’t need to worry anymore if you use Outlook and intend to convert your PST files to PDF format but are unsure of how to do it. We will talk about two different ways to save Outlook PST files as PDFs in this article. So read this tutorial through to the end to learn everything there is to know about converting PST files to PDF files.

Export Outlook PST File by Hand into PDF

The manual method offers a free way to convert Outlook PST files to PDF files. All you have to do is convert PST files to HTML and then use Word to convert HTML files to PDF. To find out the entire process, follow the instructions below:

  • Launch the Outlook program on your PC.
  • Next, select the File tab from the menu bar. To save the PST file, select the Save As option.
  • Select the desired location and file name in the newly opened Save As Wizard. Next, choose HTML from the “Save as type” menu and press the “Save” button.
  • The Outlook file was saved in HTML format at the location you specified. Examine the file for purposes of confirmation.
  • Choose the HTML file, perform a right-click, and then follow the instructions. Launch Microsoft Word.
  • Select the File tab from the menu bar when the HTML file has opened in Word. Select the Save As option from the available options.
  • Select the destination path where you want to save the PDF file in Save As Windows once more. Rename the file and choose PDF under “Save as type.”
  • In the end, press the “Save” button.

The Manual Approach’s Limitations

For small PST files, the manual method works well. The manual approach is ineffective when dealing with large quantities of Outlook PST files.

  • The files’ successful saving in PDF format is not guaranteed.
  • After conversion, the PST formatting could change.

Expert PST File Conversion Methodology: Softaken PST to PDF Converter Tool

We spoke about saving Outlook PST files to PDFs manually in the previous section. Nevertheless, there are several limitations to the approach, making it only a partial answer. A professional Softaken PST to PDF Converter is recommended by specialists for an entirely error-free experience. The program is specifically made to export Outlook emails in PDF format indefinitely. Its array of tools removes obstacles from the user experience.

The program offers a secure and healthy environment for exporting PST files to PDF. Both 32- and 64-bit versions of the Windows operating system can convert PST files to PDFs. To use this tool, you don’t need any technological expertise. To learn important details about the PST to PDF Converter, have a look at the points below:

Highlighted Key Features & Capabilities

  • Allow several PST files to be saved as PDFs at once.
  • Offers a filter option for converting a specific Outlook PST to PDF.
  • There is a PDF saving option and advanced attachments accessible.
  • Provide a tool for customizing the export process for PDF pages.
  • Supports every version of Windows, including 10, 8, 7, 8.1, Vista, and XP.
  • There are several file name combinations available for saving PDF files.
  • Retains the folder organization and original PST file style.
  • Save the converted PDF file where the user wants it.
  • Offers a category option for converting a specific PST file category to PDF.
  • Allows for the extraction of PST files from every version of Outlook, including 2019, 2016, 2013, 2010, 2007, and 2003.
  • An intuitive graphical user interface.

In Essence,

We hope that, after reading this article, you were able to resolve your problem with saving Outlook emails as PDFs. We’ve spoken about two quite distinct methods for saving PST files into PDFs. The manual technique works well if you have a modest amount of PST data to convert to PDF; however, if you have a large amount of Outlook data, we recommend using a professional solution. You are free to select any technique that best suits your needs.

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